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Aterx Tracker — Tenant Management
Each tenant is a separate customer with fully isolated data.
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Manage every property. Track every dollar. Close every deal.
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Search Google for contractors near a property. Select a property address below, choose a discipline, and hit Search.
Companies that didn't call back or respond. Kept separate from the Contact Log above so this list survives even after you clean up old rows there — hidden automatically from Find a Contractor results.
No contractor data yet.
Search Google for real estate agents and brokerages near a property. Select a property address, choose a specialty, and hit Search.
Agents can view active and assigned passive property details and upload photos. No financial or renovation data is visible to them.
No agents added yet.
Properties grouped by state, county and city, with each city's Code Compliance contact and any open code violations.
Add internal staff users. Roles are ordered left to right by access level — Business Manager has full access; Project Manager can do everything except investor settings; Employee can add transactions and move properties; Bookkeeper can view all financials and add ledger notes.
Investors log in to view their assigned portfolio of listed properties — address, county, total invested, listing price, and % return. No renovation or financial detail is shown beyond what you approve.
Customize what investors see when they log into their portfolio view.
Shown as a link on the left side of the portal, lined up with the "As Of" date.
Each card type shows different metrics, plus its own optional Custom Sections (Total Acquisition/Expenses/Closing Costs/Penalty) — expand a card type below to set it independently.
Drag a checked field onto the card below to add it, then drag within the card to reorder. Only fields placed on the card show on the real investor tab — a checked field left in the tray stays hidden until it's dragged on.
Drag a checked field onto the card below to add it, then drag within the card to reorder. Only fields placed on the card show on the real investor tab — a checked field left in the tray stays hidden until it's dragged on.
123 Main St
Sample, TX
Drag a checked field onto the card below to add it, then drag within the card to reorder. Only fields placed on the card show on the real investor tab — a checked field left in the tray stays hidden until it's dragged on.
Drag a checked field onto the card below to add it, then drag within the card to reorder. Only fields placed on the card show on the real investor tab — a checked field left in the tray stays hidden until it's dragged on.
Drag a checked field onto the card below to add it, then drag within the card to reorder. Only fields placed on the card show on the real investor tab — a checked field left in the tray stays hidden until it's dragged on.
Named groups of investors — assign a property to a portfolio (from its Cost details) to control who sees it in the Investor Portal. A property with no portfolio and no individual share stays visible to every investor.
Define how projected profit is calculated on each investor property card. Use the tokens below — the site fills in real values automatically.
[PSP] resolves to listing price (if set by realtor) → projected sale price → assessed value. [PPSP] always resolves to projected sale price → assessed value, ignoring the listing price. [PIE] is the state statutory penalty/interest calculated for this property.
Result shown on each property card as "Projected Profit." Leave blank to use base model.
Controls the Redemption Yield % shown when marking a property as Owner Redeemed — how the state-mandated penalty/interest earned compares to what was invested. Only applies when no manual redemption amount is entered in that modal.
[PIE] is the Penalty Amount entered in the Owner Redeemed modal itself — a real, per-redemption value, not the state-rule estimate shown elsewhere (which can be $0 for properties with no matching interest rule). [RP] is the redeemed price — the Amount Collected entered in that modal, or Total Investment alone when left blank (assumes it sold for exactly what was invested). Insurance isn't a token here — it's already included in Total Investment.
Shown as "Redemption Yield %" in the Owner Redeemed modal. Leave blank to use base model.
Enter your own RentCast account's API key to enable one-click market-value lookups on the Gap Analysis report, instead of manually checking Zillow/Redfin/LoopNet. This is your own key on your own RentCast plan — you're billed by RentCast directly for your usage, and it's never shared with any other account on this platform.
Get a key at rentcast.io/api. Stored only in your own account's private settings — leave blank to keep using the manual Zillow/Redfin/LoopNet lookup links.
Recommended Price = Total Invested × (1 + Target Profit%) ÷ (1 − Closing%). Late Fee = % × the renter's monthly rent.
Max renovation budget as a % of assessed value per condition. Multiplier above is used when no condition is set.
Starting cash budget per fund. A company can have multiple funds (e.g. "TLH Fund 1", "TLH Fund 2") — set a budget for each and they combine into one stat bubble on Active Assets, each fund's amount separated by "/". Value = that fund's budget minus outstanding (approved, unpaid) estimates across its active properties — always the true total, regardless of any search or filter applied on that tab.
Define how profit is calculated when a property sells. Use field names in brackets — the site fills in real numbers automatically.
[Total Investment] already includes SOS fees and all purchase costs. [Accrued Interest/Penalty] calculates automatically using the Calculation Method set in your State Interest Rules — Flat Penalty for states like TX, Compound Interest for states like AL.
State-specific formulas override the default.
Net profit in dollars. Blank = base model.
Auto-derived from $ formula if blank.
Define interest accrual rates by state. The rate is applied to the winning bid only (e.g. TX = 25%, NE = 6%).
Define a flat SOS fee per company. Enter just the first 3 letters of the fund name (e.g. FHF) — it automatically matches all variations like FHF1-022, FHF2-003, etc.
Companies listed here will have $0 interest accrued on all their properties. Enter just the first 3 letters (e.g. FHF) to cover all FHF1-xxx, FHF2-xxx companies automatically.
Set the number of days before a property's "days held" badge turns yellow (warning) or red (critical). Homestead properties typically must be held longer before sale.
Name groups of properties bought together in a series. Once saved, assign a series to a property in the Total Property Cost edit panel and filter by series on the Properties Under Renovation and Total Property Cost tabs.
A 6-digit PIN is required to access financially sensitive information. Staff members with the appropriate role must enter this PIN before banking and payment details are revealed. Set or reset the PIN here at any time.
Set the required number of photos and customize shot labels for each phase. The mobile app uses these settings globally across all properties.
Leave a row on Assigned employee and the notice follows whoever manages that property — so it keeps working when people change roles. Pick a person to send that kind of notice to them every time, whatever the property. Anything with no assigned employee falls back to the Admin Email above.
How far (by ZIP-to-ZIP distance) to look when matching your existing contractors to a property. No API cost — calculated from ZIP codes only.
How far (by ZIP-to-ZIP distance) to look when matching your existing agents to a property. No API cost — calculated from ZIP codes only.
Sets how far the Google Places search looks from the property's city. Larger radius = more results but less local.
Sets how far the Google Places search looks from the property's city when finding real estate agents. Larger radius = more results but less local.
Get a key at console.anthropic.com. Stored in your database only.
Used for contractor/realtor address lookup and search. Stored in your database only.
Paste the payment links for each platform you accept. Renters will see a button that opens directly to your secure payment portal — no banking numbers are stored or displayed on this site. These are payment links only, not a live integration — no payment confirmation comes back to this site automatically, so each rent payment still needs to be manually confirmed here once received.
Choose which sections appear on each view. Changes apply instantly to all cards — no Save needed.
Choose the color for each login card on the landing screen. Changes take effect immediately.
Unhandled JavaScript errors and promise rejections captured automatically. Rate-limited to 20 per session. Use these to track down intermittent bugs.
Maintenance utilities for data integrity. These are rarely needed — only use them if you notice stale or duplicated entries.
Share the contractor field app with your crew. Scan the QR code or copy the link below.
Customize the shot list for each phase on this property. Overrides global defaults from Settings.
Agents and contractors in this list see this property from their login. No financial information is shared.
Matches your existing contractors to this property's ZIP code, within your configured match radius.
Matches your existing agents to this property's ZIP code, within your configured match radius.
Click or drag a PDF to upload a contractor estimate or invoice
We'll extract contractor info and bid amounts automatically
Let your landlord know you've sent a payment. They'll verify it once received — this won't show as confirmed until then.
Link your phone number to sign in faster next time, without typing your password. You'll still need to verify it by text message first.
Enter the 6-digit code sent to
Phone linked
Next time, choose "Sign in with phone instead" on the login screen.
What Zillow / Redfin / LoopNet says it's actually worth right now.
Enter the actual closing costs from settlement. Pre-filled from your listing estimate if available.
Enter final closing expenses such as utilities, insurance, and miscellaneous costs (up to 5 entries).
Drives "At this price · Xd" on the card. Defaults to today whenever you change the price — set this manually if the price actually took effect on a different date (e.g. back-entering an existing listing).
Flags this listing in the assigned agent's pipeline view until unchecked.
If left blank above, falls back to your Closing Cost % (Settings > General).
Deposit the buyer put down. If they back out, use the button below to capture it as money earned on this property and reopen the listing.
Add social media links for this listing. These are visible to admin as well.
Generating tasks…
Upload an Excel or CSV file to populate cost data for existing properties. Rows are matched to properties by Parcel ID first, then by Street Address. Columns can be in any order — the importer reads by header name.
Upload a PDF listing property addresses and their insurance policy or REO number. Every address is matched against your existing properties for you to review below.
Enter the utility providers for this property. Click "Look up" to search Google for providers in this city.
Exports outstanding (unpaid & pending-approval) entries for the selected week. Rent entries are excluded.
Exports the full ledger summarized by property — income, expense, net, and entry count — as a CSV file.
Select which tabs you want to see. Only tabs your role permits are shown here.
Enter the date the payment was actually sent or confirmed. You can backdate if needed.